Digital signing for
procurement teams
Streamline procurement with digital signing. Vendor agreements, purchase orders, and tenders — processed in hours.
What our customers say
“The purchasing department signs more than 250 documents per month, and it could take several weeks. ValidSign allows collecting signatures in a few mouse clicks.”
Procurement teams juggle supplier contracts, purchase orders, and SLAs across multiple stakeholders. Manual signing processes create bottlenecks, delay projects, and increase the risk of errors. ValidSign digitizes your procurement workflows from end to end.
Use cases
Supplier contracts
Send master service agreements, vendor contracts, and framework agreements for fast, compliant digital signing.
Purchase orders
Get purchase orders approved and signed in minutes instead of days. Automated workflows keep approvals on track.
SLAs & service agreements
Define and sign service level agreements with suppliers digitally. All parties have immediate access to signed copies.
Supplier onboarding
Collect signed supplier forms, certifications, and compliance documents as part of a streamlined digital onboarding process.
Integration with procurement systems
Upload procurement documents
Upload supplier contracts, purchase orders, or SLAs, or use a template.
Define approval workflow
Set up sequential or parallel signing with the required internal approvers and external suppliers.
Send for signing
All parties receive a notification and can sign digitally from any device.
Track & archive
Monitor signing progress in real time. Completed documents are archived with a full audit trail.
Frequently asked questions
Yes, upload POs and route them through sequential or parallel approval workflows, signed from any device.
Yes, ValidSign integrates with SAP, Exact, Oracle, and other ERP systems via our REST API.
Yes, ValidSign supports sequential and parallel signing, delegation rules, and role-based access.
Every action is recorded with timestamps, IP addresses, and signer verification in a tamper-proof evidence package.