Digital signing for
HR departments
Digitize your HR document flow. Employment contracts, onboarding, and approvals — signed in minutes, not days.
What our customers say
“Previously, signing an employment contract could take days. With ValidSign, this is now arranged within minutes.”
HR departments handle hundreds of documents every month — employment contracts, onboarding forms, NDAs, and policy updates. Manual processes slow everything down and create compliance risks. ValidSign eliminates the paper chase so your HR team can focus on what matters most.
Use cases
Employment contracts
Send offer letters and employment contracts for digital signing. New hires can review and sign from any device, even before their first day.
Onboarding documents
Collect signed NDAs, tax forms, policy acknowledgements, and benefits enrolment documents in a single automated onboarding workflow.
NDAs & confidentiality
Get non-disclosure agreements signed before employees access sensitive information. Track who signed and when with full audit trails.
Performance reviews
Digitize review sign-offs so managers and employees can approve evaluations instantly without scheduling in-person meetings.
How ValidSign streamlines HR
Upload your HR document
Choose a template or upload an employment contract, NDA, or policy document.
Add signers
Add the employee and any managers or HR representatives who need to sign.
Send for signing
Signers receive a notification and can sign from any device in seconds.
Archive automatically
Signed documents are stored securely with a full audit trail for compliance.
Frequently asked questions
Yes, all ValidSign signatures are eIDAS-compliant, legally binding, and admissible in court.
Yes, ValidSign integrates with AFAS, TOPdesk, and SAP SuccessFactors via our REST API.
Most HR teams are live within a day, no complex IT setup required.
Yes, all data is stored within the EU with enterprise-grade encryption and full GDPR compliance.