Your data security is our priority
ValidSign is built on a security-first foundation. Every layer of our platform is designed to protect your most sensitive documents and data with enterprise-grade encryption, EU-only infrastructure, and rigorous compliance standards.
Trusted by enterprises across Europe
ISO 27001
ISO 9001
NEN 7510
eIDASSecurity built into every layer
Our multi-layered security approach ensures your data is protected at every stage.
Data Protection
Every document and signature is protected with military-grade encryption. Data in transit uses TLS 1.3, while data at rest is secured with AES-256 encryption. Digital signatures are sealed with tamper-evident certificates.
Infrastructure
Your data never leaves the European Union. Our platform runs on redundant, geo-replicated data centers in the Netherlands and Ireland, delivering 99.98% uptime with automatic failover.
Compliance
ValidSign meets the highest international standards for security, privacy, and legal compliance. Our certifications are independently audited and renewed annually.
How we protect your data
A comprehensive security framework that covers every aspect of document handling.
Encryption in transit
TLS 1.3All data transmitted between your browser and ValidSign is encrypted using TLS 1.3, the most secure transport protocol available.
Encryption at rest
AES-256Documents, signatures, and metadata stored on our servers are encrypted with AES-256, the same standard used by governments worldwide.
Access control
RBAC + MFARole-based access control (RBAC), multi-factor authentication (MFA), and single sign-on (SSO) ensure only authorized users access your documents.
Audit logging
Tamper-proofEvery action is recorded in tamper-proof audit trails. Know exactly who accessed, viewed, or signed each document and when.
Data retention
ConfigurableConfigurable retention policies let you control how long documents are stored. Default retention is 90 days, after which data is permanently deleted.
Our certifications
Independently audited and certified to the highest international standards.
ISO 27001
Information Security ManagementInternationally recognized standard for information security management systems (ISMS). Demonstrates systematic management and protection of sensitive data through comprehensive security policies, processes, and controls.
ISO 9001
Quality ManagementThe globally recognized standard for quality management systems. Ensures ValidSign consistently delivers products and services that meet customer and regulatory requirements, with a focus on continuous improvement.
NEN 7510
Healthcare Information SecurityThe Dutch standard for information security in healthcare. Guarantees our platform meets strict requirements for handling sensitive healthcare data, making ValidSign a trusted partner for hospitals and clinics.
eIDAS Qualified
EU Trust Service ProviderFull compliance with the European regulation on electronic identification and trust services. All digital signatures created on ValidSign are legally valid and recognized across all 27 EU member states.
FDA 21 CFR Part 11
Electronic Records & SignaturesSupport for the U.S. FDA regulation governing electronic records and electronic signatures in life sciences and pharmaceutical industries. Tamper-proof audit trails, multi-factor authentication, and time-stamped signing events ensure compliance.
Security FAQ
Answers to common questions about how we protect your data.
All ValidSign data is stored exclusively within the European Union. Specifically, data is hosted in Azure West Europe (Netherlands) with geo-redundant backup to Azure North Europe (Ireland). We partner with KPN, the most trusted data center provider in the Netherlands, which employs strict physical and digital security procedures.
Access to your documents is strictly controlled through role-based access control (RBAC). Only users you explicitly authorize can view or sign documents. ValidSign employees do not have access to your document content. All access is logged in tamper-proof audit trails.
By default, transactions (including documents and audit trails) are retained for 90 days after completion. After this period, data is permanently and irreversibly deleted. You can configure custom retention policies based on your organizational requirements.
Yes, ValidSign is fully GDPR (AVG) compliant. We act as a data processor on behalf of our customers and have implemented all required technical and organizational measures. We offer Data Processing Agreements (DPA) and conduct regular Data Protection Impact Assessments (DPIA).
Yes, we provide security audit reports and our ISO 27001 certificate upon request. Enterprise customers can also request a detailed security assessment. Contact our security team at security@validsign.eu.
Need more details about our security?
Our security team is ready to answer your questions and provide detailed documentation.