ValidSign for
governments
eIDAS compliant digital signing for municipalities and government. Faster citizen services, less paperwork.
What our customers say
“The ease that the solution brings is unprecedented.”
ValidSign impact for government organizations
Key benefits
Securely deposit and manage documents
Store and manage your documents securely within the Netherlands, fully compliant with GDPR and eIDAS regulations.
Integration with PKIo professional certificates
Use PKIoverheid professional certificates from KPN and Cleverbase for qualified electronic signatures that meet Dutch government requirements. Cleverbase cloud certificates enable remote signing without physical tokens.
Save time with legally valid and secure signatures
Get documents signed within hours instead of days or weeks, with legally binding and verifiable digital signatures.
Integrations built for government
ValidSign works with various partners to integrate with government software for a seamless signing experience. This means employees can sign directly from existing systems without needing new software. Have specific integration needs? We are happy to discuss the possibilities with you.
More certainty through digital signing
For governments, compliance with legal and regulatory requirements is of great importance. ValidSign not only reduces administrative burdens but also meets high compliance standards. By implementing digital signatures, documents such as contracts and reports are effortlessly signed online, ensuring faster and more secure processing.
Digital signatures not only improve efficiency but also strengthen compliance through advanced security techniques such as encryption and verified identification of signers. This safeguards the integrity and confidentiality of documents, in accordance with GDPR and eIDAS guidelines. ValidSign helps governments meet the highest standards of legality and reliability, so the focus can remain on delivering high-quality services to citizens.
Core business processes
Government organizations have unique signing requirements beyond standard department workflows. ValidSign supports the processes that are specific to the public sector.
Social domain decisions
Digitally sign decisions related to the social domain, including shared and internal determinations across municipal departments.
Council & administration decisions
Streamline the signing of council resolutions, administrative decisions, and public policy documents with qualified electronic signatures.
Public works & permits
Approve and sign public project permits, infrastructure contracts, and environmental assessments digitally and compliantly.
Certifications for government
GDPR-compliant data storage
Data storage and signing meet strict requirements to protect data in compliance with GDPR regulations.
PKIoverheid certificates
Integration of PKIoverheid professional certificates is essential for ensuring secure and legally valid digital signatures. ValidSign is an official reseller of KPN and Cleverbase PKI government certificates, including cloud-based certificates for remote signing.
eIDAS compliance
ValidSign fully complies with eIDAS regulations, ensuring the legal validity and security of digital communication and processes for government organizations.
Data hosted in the Netherlands
All data is processed and stored securely within the Netherlands, meeting the strictest sovereignty requirements for government organizations.
Real government use cases
See how government organizations across the Netherlands are using ValidSign to streamline their operations and better serve citizens.
Municipality building permits
Challenge: Processing building permits took 4-6 weeks due to multiple department approvals and paper-based workflows.
Solution: Digital approval chain with PKIoverheid certificates enabled department heads to sign permits remotely.
Result: Reduced processing time to 1-2 weeks while maintaining full legal compliance and audit trails.
Water authority contracts
Challenge: Infrastructure contracts required signatures from multiple municipalities and stakeholders, causing delays.
Solution: Multi-party signing workflow with automatic notifications and deadline tracking for all stakeholders.
Result: Contract approval time reduced from 8 weeks to 3 weeks, improving project start times by 60%.
Social services decisions
Challenge: Social domain decisions required physical presence of case workers and clients, limiting accessibility.
Solution: Remote signing capability allows clients to sign decisions and agreements from home with digital identity verification.
Result: 40% increase in client satisfaction and 50% reduction in no-show appointments.
Provincial policy documents
Challenge: Provincial council resolutions required physical meetings and paper-based voting, limiting flexibility.
Solution: Secure digital voting and approval system integrated with existing council management software.
Result: Enabled hybrid meetings and reduced document processing overhead by 70%.
How it works
Upload your documents
Upload permits, contracts, policy documents, or citizen forms to the ValidSign platform.
Define signing workflow
Set up approval chains with the required officials, departments, and citizen signers.
Sign with PKIoverheid or QES
Signers authenticate with PKIoverheid certificates or other qualified signing methods.
Receive signed documents within hours
Documents are signed, sealed, and timestamped — returned within hours instead of days or weeks.
Frequently asked questions
Yes - ValidSign integrates with eHerkenning for businesses and supports DigiD-level identity assurance for citizen documents.
Yes, department heads sign with PKIoverheid certificates in a fully tracked multi-level approval chain.
Yes, ValidSign integrates with iBabs and Notubis for digital signing of council resolutions and administrative decisions.
Yes, officials can sign multiple permits or decisions in one session, each with its own audit trail.